The Accounts Receivable Specialist will collaborate with internal departments to accurately verify, record, and reconcile financial transactions. This role is critical in maintaining precise records of payments, resolving discrepancies, and ensuring timely collections.

Key Responsibilities:

• Record customer payments, including ACH, checks, and credit card transactions.
• Post revenues by verifying and entering transactions from lockbox and local bank deposits.
• Update receivables by reconciling and totaling unpaid invoices.
• Maintain accurate records of invoices, debits, and credits.
• Resolve authorized deductions by entering appropriate adjusting entries.
• Investigate and resolve unauthorized deductions by following internal escalation procedures.
• Manage collections by reviewing customer payment history, credit limits, and coordinating with the collections team.
• Summarize receivables by maintaining invoice accounts, performing monthly reconciliations, verifying totals, and preparing reports.
• Protect company data by handling all information with strict confidentiality.
• Support accounting and month-end tasks as required.
• Make follow-up calls to customers for overdue payments.
• Perform any additional related duties assigned.

Qualifications:

• Strong verbal communication and phone handling skills.
• Active listening skills and attention to detail.
• Experience with NetSuite is preferred.
• Prior experience in invoicing or accounts receivable is desirable.
• Highly motivated, target-driven, and results-oriented.
• Proficient in Microsoft Excel and other MS Office tools.
• Experience working with CRM systems is a plus.
• Bachelor’s degree in accounting, Finance, or related field preferred (not mandatory).